How to File a GD in Bangladesh Police Station – Complete Guide

A General Diary — commonly called a GD — is an official register maintained at every police station in Bangladesh. It records all incidents, complaints, and events reported to the police that do not immediately warrant a criminal investigation. Under the Police Regulations of Bengal 1943 (PRB) and the Code of Criminal Procedure 1898 (CrPC), every police station is required to maintain this diary, and officers on duty must record all reported incidents.

A GD entry creates an official time-stamped record with the police. It is not a criminal complaint in the same way an FIR is, but it is a legal document that can be used as evidence in court proceedings. It tells the world: "On this date and time, this person reported this incident to this police station." A criminal lawyer in Dhaka can advise whether your situation calls for a GD or something stronger.

Many people confuse a GD with an FIR (First Information Report). They are fundamentally different:

• GD (General Diary): Records an incident without necessarily triggering investigation. No obligation on police to register a case. Used for lost items, minor threats, preventive records, or incidents where evidence is insufficient for an FIR.
• FIR (First Information Report / Ejahar): A formal complaint of a cognisable offence that requires police to register a case and begin investigation. Once an FIR is filed, police must investigate and submit a charge sheet or final report.

In practice, police often prefer to record incidents as GDs instead of FIRs — sometimes lawfully (when the offence is not cognisable) and sometimes to avoid investigative responsibility. If a cognisable offence has occurred and police refuse to file an FIR, you can approach the Magistrate under Section 190 of the CrPC to take cognisance directly.

File a GD when:

• Lost documents or valuables: Passport, NID, mobile phone, important papers — a GD helps establish the loss for insurance claims, re-issuance, or if the items are found by criminals.
• Threats or harassment: Someone has verbally threatened you or sent threatening messages but has not yet acted. A GD creates a trail.
• Minor incidents: Small altercations, boundary disputes, neighbourhood arguments where no serious offence occurred but you want a record.
• Preventive purposes: Before land/property dealings where disputes are anticipated, filing a GD creates a timestamp of your awareness.
• As a pre-cursor to an FIR: Sometimes a GD is filed first and upgraded to an FIR if the situation escalates.

You should file an FIR directly when a cognisable offence — murder, robbery, theft, assault, cyber crime — has clearly occurred and you want police to investigate.

Filing a GD in Bangladesh is generally straightforward:

1. Go to the nearest police station — typically the thana (police station) with jurisdiction over where the incident occurred.
2. Ask for the Officer on Duty (OOD) — the duty officer is responsible for recording GD entries. They are on duty 24 hours a day.
3. Present your identity — bring your National Identity Card (NID) or passport. Police will require your identity details.
4. Describe the incident clearly — either verbally (the officer will write it) or by submitting a written application (which is better for accuracy).
5. Review what is written — if the officer writes it, ask to see what has been entered before signing or confirming.
6. Obtain the GD number — insist on receiving the GD number and date. This is your primary reference.
7. Request a certified copy — you are entitled to a copy of the GD entry. Sometimes there is a small fee.

If the duty officer refuses to record your complaint, ask to speak to the Officer in Charge (OC). If still refused, note the officer's name and badge number and consult a criminal lawyer in Uttara or Dhaka about your options.

A well-written GD application should include:

• Your full name, address, NID number, and contact number
• Date and time of the incident
• Location where the incident occurred
• Clear factual description — what happened, in what sequence, who was involved
• Any identifying details of the other party (name, address, phone number if known)
• What you are requesting — for example, that the police record this complaint as a preventive measure, or that they investigate
• List of any supporting documents or evidence attached (screenshots of threatening messages, photos of damage, etc.)

Keep your language factual and avoid unnecessary emotional statements. A clear, dated, factual record is most useful in court.

After the GD is filed, you have the right to obtain a certified copy. This copy is crucial — it bears the police station seal, the GD serial number, and the signature of the duty officer. It can be used in:

• Court proceedings as a document of first report
• Insurance claims (e.g., for stolen mobile phones or car accidents)
• Proving to government offices that a loss of documents has been reported
• Support for a future FIR if the situation escalates

To obtain the copy, submit a written application to the OC of the police station. There may be a nominal fee under the relevant government fee schedule. If the station refuses to provide a copy, this too can be challenged through the Magistrate's court.

Unlike an FIR, a GD does not automatically trigger an investigation. However:

• If police find the report indicative of a cognisable offence, they may convert it into a case (suo moto).
• If the situation escalates, you can return to the station and request conversion to an FIR.
• You can also take the GD number to a Magistrate and apply under Section 190 CrPC for the Magistrate to take cognisance of the offence directly.
• In some matters (like missing persons), police are required to register a case regardless of whether the incident is characterised as a GD or FIR.

The GD remains part of the official station diary and cannot be deleted or modified. This permanence is its greatest value as evidence.

Rahima Begum owns a plot of land in Uttara that a neighbouring builder is trying to encroach upon. The builder's workers show up one day and verbally threaten her family, telling them to vacate the land. No physical violence occurred, but the threats were serious.

Rahima goes to the local police station and files a GD recording the threat, naming the builder and his workers. She submits a written application, attaches screenshots of threatening WhatsApp messages from the builder, and obtains the GD number and a certified copy.

Three weeks later, when the builder's workers physically encroach and she files an FIR, the earlier GD establishes a pattern of harassment and supports her version of events. It also contradicts any claim by the builder that this is the first incident between them. Her lawyer at the land law firm in Uttara uses the GD effectively in both the injunction application and the FIR investigation.

Filing a GD is free. There may be a small fee to obtain a certified copy of the GD entry, prescribed by government fee schedules.

Police should not refuse to record a GD for any genuine incident. If they do, ask to speak to the Officer in Charge (OC) and later escalate to the Superintendent of Police or a Magistrate if needed.

A GD records an incident without obligating police to investigate. An FIR triggers mandatory investigation by police. A GD can later be converted to an FIR if circumstances change.

Yes. A certified copy of a GD entry is a primary document and admissible as evidence in criminal and civil proceedings.

Ask to read the entry before it is finalised. If inaccurate, insist on correction. Keep a note of what you reported. Consult a lawyer if the GD is recorded incorrectly.